Event operations software for event service companies

Run your entire event services business from one place.

Manage leads, quotes, bookings, staffing, payments, and event-day operations in one connected workspace—so your team can deliver every event without the operational scramble.

Start your free 30-day trial See Dispatch in action

No credit card required.

Operations dashboardKnow what needs attention
Dispatch dashboard showing operational priorities, upcoming bookings, payment follow-up, and quote follow-up
Quote pipelineKeep every proposal moving
Dispatch quote board showing searchable event proposals, dates, totals, and approval status
Invoices & paymentsCollect and track every balance
Dispatch client invoice showing payment progress, balance, secure payment processing, and payment history

Purpose-built for teams behind the experience

CaterersMobile barsPhoto boothsEvent staffingRentalsSpecialty services

Built around the work

For the teams who bring the event to life.

Industry solution

Catering

Coordinate proposals, client details, staffing, payments, and event execution in one connected record.

Explore catering → Industry solution

Mobile event services

Run traveling experiences—from photo booths and mobile bars to entertainment and specialty activations.

Explore mobile services → Industry solution

Event rentals

Keep rental scope, event schedules, crews, payments, venue notes, delivery, and pickup connected.

Explore event rentals →

One connected event workspace

Everything the team needs. None of the handoff gaps.

Leads & relationships

Organize inquiries, people, companies, venues, preferences, history, and notes.

Quotes & approvals

Create pricing options, protect margin, publish polished proposals, and capture client acceptance.

Bookings & payments

Carry approved scope into the event record with payment schedules, progress, and client invoices.

Staffing & costs

Assign the right people, define call times and rates, and keep direct costs on the event.

Day-of operations

Manage guest signup, signed waivers, service queues, status updates, and host views.

Reporting & margin

See revenue, gross profit, balances, conversion, event value, demand, and service performance.

A look inside Dispatch

See how the event moves.

Built by event service operators.Designed around the real pressure points behind selling, staffing, and delivering live events.

Relationship CRMKnow who is connected to every event.Keep customers, companies, and venues together so contact details, notes, bookings, upcoming events, and revenue history stay connected to the work.
  • Customer, company, and venue profiles
  • Linked contacts and relationship history
  • Bookings, revenue, notes, and upcoming events
Relationships
Customers
Jordan Leejordan@northstarevents.com(555) 030-1028
›
CompanyNorthstar Events
CorporateHigh Value
Revenue
$24,860
Booked
5
Upcoming
2
Maya Chenmaya@emberandpine.com(555) 012-7844
›
CompanyEmber & Pine
Planner
Revenue
$18,420
Booked
4
Upcoming
1
Companies
Ember & Pine⌖ Wilmington, DE
›
Company contact⌕ (555) 012-7844✉ events@emberandpine.com⊕ emberandpine.com

NotesFull-service planning and design studio.

Revenue
$41,775
Booked
8
Upcoming
2
2 contacts
CompanyNorthstar Events
Booked Revenue $62,340Bookings 12Upcoming 3
Company Profile
Phone(555) 030-1028Emailhello@northstarevents.comLocationPhiladelphia, PAWebsitenorthstarevents.comNotes/preferencesCorporate celebrations and multi-service activations.
Contacts
Alex RiveraPlanner(555) 018-4472alex@northstarevents.com
Sam KimCoordinator(555) 015-8391sam@northstarevents.com
Venues
Garden House⌖ Chadds Ford, PA
›
Venue contactTaylor Brooks⌕ (555) 014-5572✉ taylor@gardenhouse.com

NotesIndoor-outdoor garden venue with a covered terrace.

Revenue
$31,480
Booked
6
Upcoming
1
3 contacts
VenueThe Foundry Hall
Booked Revenue $38,925Bookings 7Upcoming 2
Venue Profile
Primary contactRiley ThomasPhone(555) 018-2040Emailriley@foundryhall.comLocationPhiladelphia, PANotes/preferencesIndustrial venue with loading access and vendor parking.
Contacts
Riley ThomasVenue Manager(555) 018-2040riley@foundryhall.com
Casey MorganOperations(555) 012-9924casey@foundryhall.com
Customers connected to their companies

How Dispatch works

One record gets smarter at every stage.

1
Capture

Start with the opportunity

Record the client, venue, date, guest count, requested services, and notes.

2
Price

Build a profitable proposal

Enter quote lines and costs manually on Starter, or automate them from saved services, roles, and rates on Growth.

3
Book

Turn “yes” into a plan

On Growth and Pro, client acceptance creates the working booking, invoice, and payment schedule.

4
Prepare

Staff and ready the event

Assign the team, track balances and expenses, and close open details.

5
Deliver

Run the experience

Keep hosts, staff, and—on Pro—guests moving with live event tools.

Right-sized for the whole operation

From the first desk to the last guest.

Dispatch is useful to the owner who prices the work, the coordinator who prepares it, and the lead who delivers it.

Owner / GMMargin and pipeline at a glance
Sales / CoordinatorFaster quoting and cleaner handoffs
Event leadOne place for the live plan
ClientA polished, simple path to yes

Beyond booking software

Dispatch stays with the team when the event goes live.

The same system used to sell and prepare the event becomes the operating layer for service delivery—with guest signup, waivers, queues, messaging, and live status management.

Explore day-of operations
Guest arrivalQR signup without an app
Required recordsWaivers and signatures
Live serviceQueues and status boards
CommunicationOperational guest updates

Three ways to run with Dispatch

Start simple. Add operational depth as you grow.

Pay for the workflow you need today—not a bundle of generic business tools. Every plan keeps your event data in one private tenant, and your free trial begins on Starter.

For solo operators and lean teams

Starter

Organize the pipeline and build professional event quotes with straightforward manual pricing.

$25/ month

Billed monthly

Try Starter free

30 days free · no credit card

  • Lead, client, venue, and relationship workspaces
  • Manual quote builder and client-ready proposals
  • Private proposal links for client review
  • Manual Direct / Other cost lines
  • Manual labor cost lines
  • Core sales and quote reporting
Most popular

For growing event operations

Growth

Save your services and cost model, automate quote pricing, and collect client payments.

$50/ month

Billed monthly

Start free, upgrade anytime

Everything in Starter, plus

  • Saved service offerings and reusable quote recipes
  • Saved labor roles, rates, and direct costs
  • Cost automation from guest count, event time, and service details
  • Margin-aware price recommendations
  • Client acceptance, bookings, invoices, and calendar
  • Payment schedules and secure online processing

For high-touch, guest-facing service

Pro

Run the complete operation—including the live guest experience—from one system.

$149/ month

Billed monthly

Start free, upgrade to Pro

Everything in Growth, plus

  • Day-of guest signup and live service queue
  • Drag-and-drop operations board and guest statuses
  • Guest details, event-specific waivers, and signed records
  • Guest email and SMS status updates
  • Host-facing controls and messaging
  • Live service and operations reporting

Prices shown in USD and billed monthly. Payment processing and messaging provider fees, when used, are separate. Need a custom rollout? Talk with us.

Questions, answered

Before you put the next event in.

Still deciding? We are happy to walk through your current workflow and show where Dispatch fits.

Ask us anything →
Who is Dispatch built for?

Dispatch is designed for service-based event businesses: caterers, mobile bars, photo booths, staffing teams, rentals, entertainment, specialty guest experiences, planners, venues, and other operators who sell and deliver repeatable event services.

What happens during the 30-day trial?

You get a private Starter workspace with no credit card required. Organize relationships, build real quotes with manually entered service and cost lines, and explore reporting. At the end of the trial, choose a paid plan to keep using the workspace.

How is Dispatch different from a general CRM?

General client-management tools help with leads, documents, and payments. Dispatch connects that front-office work to the operational details of an event service business: service and labor costing, margin-aware quotes, staffing, event records, and—on Pro—the live guest queue, waivers, statuses, and messaging.

Can clients use Dispatch?

Every plan can publish a private proposal link for client review. Growth and Pro add online acceptance, invoices, payment schedules, and payment progress without requiring a client login.

Does Dispatch replace my payment processor?

No. Growth and Pro organize invoices and payment progress and connect to supported payment processing. Your event revenue and your Dispatch subscription remain separate.

What makes Pro different?

Pro adds live guest operations: event-specific signup, waivers, service queues, host controls, and transactional guest updates. It is designed for businesses where the guest flow is part of the service.

Can you help us get set up?

Yes. Growth includes priority onboarding support, and Pro includes guided setup for the live workflow. We can help translate your current services, pricing, and event process into Dispatch.

Your next event can be the first

Give the team one place to run the work.

Start with Dispatch Starter free for 30 days. Bring a real lead, build a real quote, and see how much calmer the handoff can be.

Create my free workspace Or book a guided demo